Enterprise Case Studies

Case #1 – On-Site and Off-Site Support

Annual Budget: $8,000,000
Scope: AP, deposit tracking, on-site controller functions
Hours Per Month: 150 off-site and 30-45 on-site

Easy Office helps this large well-known non-profit in NYC keep its accounting costs low and variable. They use a mix of on-site support in NYC alongside the affordable expertise of our off-site folks in Boise, Idaho. The mix allows Easy Office to help them manage peaks and valleys in demand on their accounting department, and provides coverage during staff vacations or extended leave periods. Our integrated on-site and off-site associates provide seamless expertise to the client, allowing them to manage a single vendor for all their needs.

Case #2 - Staff Augmentation

Annual Budget: $12,000,000
Scope: Integration of online donations with Accounting System, produce monthly reports, help with soft close of books on a monthly basis, train and educate in-house bookkeepers
Hours Per Month: 100-150

Easy Office was hired by an Executive Director of this quickly growing non-profit. Their accountant / bookkeeper quit on the eve of the audit. Easy Office was up and operational with the client within a couple of weeks and able to help them through the rest of the audit. Easy Office went on to help them manage their thousands of online donations each week. Easy Office worked alongside their internal in-house bookkeeper, answering her questions and helping them keep their systems aligned with their rapid growth.

Case #3 - Staff Augmentation

Annual Budget: $150,000,000
Scope: Accounts Payable

This 1200 person non-profit needed access to variable resources. Their internal staff was unable to manage the peaks and valleys of demand on their AP staff. Departments would call and ask, “Can you process 100 checks for me by tomorrow?” Having Easy Office on retainer, equipped and logged into their Enterprise Resource Program, allows them to quickly and rapidly meet the needs of their wider organization. When accounting staff go on vacation, Easy Office steps in. At year end when everyone is maxed, Easy Office steps in.